2007 Meetings Schedule

Meetings

MTRA Meeting Minutes July 31, 2007

Attendance: Kari (Nicole), Sara and Jen called in 641-715-3840 #652920

1. Spring Workshop
1. Transcripts from the GVSU workshop were sent out this week.
2. Membership certificates were sent out last week.

1. Fall Workshop
1. Michelle has secured location and is locating hotel for this workshop.
2. Kari and Nicole (if possible) intend to attend this workshop.
3. Kari will present if needed, we have one other speaker already scheduled.
4. Danielle is supposed to be sending membership spreadsheet to Kari in the next few weeks so call for papers can be sent out by the 2 nd week of September.
5. Workshop flyers and CEU paperwork needs to be sent out to membership and ATRA by mid-September.

1. Elections
1. Call for nominations will be sent out with workshop flyer in mid-September.
2. Elections will take place in October.
3. Positions available this year include: President-Elect, Secretary, 2 Member at large positions (Tiffany and Danielle’s terms are up this year they will need to run again).

1. ATRA
1. MTRA will have a room at ATRA for any BOD member who would like to attend.
2. Sara will be the MTRA rep for CAC meeting
3. Ann Huston has resigned as executive director.
4. Mid-Year conference has been cancelled, but ATRA seeks to offer more local and regional conferences/workshops.

1. Medicare Project
2. Progress continues to be made and legislative mandate is being sought.
3. Action Alerts may be issued in coming weeks and months so we need to be alert.

Official MTRA minutes: March 7, 2007

Attendance: Alexis, Sara, Danielle, Nicole, Kari, Michelle, Melissa V., and Katie R. called in.

Treasury

• The banking account has been transferred over to the new president and treasurer.
• The old treasurer has turned all of her materials over to Sara.
• A new set of checks has been ordered with the NEW MTRA post office box listed as the new address.
• Old checks have been cancelled.
• Melissa will meet with Kari immediately following this call to obtain access to PO BOX.
• Email notification will be sent to MTRA account and Melissa.
• Melissa will send out certificates and member letter. Kari will get Melissa this information.
• Melissa will copy and send to Danielle so that she can enter data into a new MTRA database.

Workshops

• Melissa will secure a location for August 17 th workshop in Traverse City.
• Michelle will secure a location for November 7 th workshop in Brighton/Novi area.
• Sara will develop a call for papers and make it available for the March 30 th GVSU conference
• For the March 30 th conference
• Jen is facilitating a session with Speakers from MTRA BOD to include, Sara, Danielle, Michelle, Melissa and Katie.
• Sara will reserve TGIF party room for social after the conference.
• Kari will email all MTRA conference attendees about the social
• Kari will retrieve membership applications and payment from Teresa on March 15 and March 23 rd. Kari will meet with Melissa on these dates.
• There will be a MTRA booth at the March 30 th Conference.
• Alexis and Sara will contact Sam to identify whereabouts of the MTRA Display Board.
• Several members on the call have access to pictures representing TR which will be displayed.
• Call for papers for both workshops will be available.
• There will also be a suggestion box.
• Those involved with the March 30 th conference will meet at Chili’s off of 131 and 54 th at 6:30 March 28 th.

Student Recruitment

• Michelle will contact Eastern, Calvin and Central to inquire about MTRA recruitment activities at each school.
• Michelle will promote conference and social when talking to representatives from each school.

TR week Marketing Contest:

• MTRA will host a “billboard design competition.
• Students from all MI schools can submit design for the back of a bus.
• MTRA will purchase bus space in July for TR week
• A prize of $100 will be made available for the winner.

Official MTRA Meeting Minutes: February 7, 2007

Attendance: Tiffany, Jen, Melissa V., Kari, Danielle, Michelle, and Alexis called in.

Treasury:

• A discussion about concerns of 3 members regarding the Fiscal Management of the association were addressed.
• Due to problems with the transition of officers, MTRA is having difficulties transitioning to the new BOD.
• Efforts are being made to develop a systematic fiscal management. The incoming treasurer and president have established a new system for accounting purposes.
• By the March, meeting the president and treasurer will have access to he MTRA accounts and thereafter will rectify outstanding financial concerns.
• The current account number was unknown.
• Alexis gave Sara the telephone number of the past MTRA treasurer/

Transition

• There is a PO box in East Lansing that nobody on the call knows how to access.
• Samantha will be contacted in order to empty PO BOX and address all outstanding correspondence.
• A new PO BOX has been established in Wyoming, MI. This PO BOX has an email notification system,
• This new PO BOX will be used for all correspondence from this date forward.
• This new PO BOX has been used for elections and membership and the email notification system is working smoothly.

Elections

• In the recent elections, Jen Boor was elected President-Elect; Melissa VanderLaan was elected treasurer, Michelle Sommars was elected member at large by 13 votes, Nicole Olson had 8 votes and Gregg Dionne had 6 votes. Therefore Michelle and Nicole were elected member at large. Katie Reynolds was elected Student Rep.

Upcoming Year

• Sara facilitated a discussion about the goals for the year and mapped out a timeline and responsibility chart.
• Main events for this year will be the GVSU conference March 30, a workshop in Traverse City in August and a workshop in the Brighton/Novi area in November.

Respectfully Submitted,
Kari Kensinger, Ph.D., CTRS
MTRA Secretary

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